Saint Joseph’s College Old Boys’ Association (“SJCOBA”)
2023 Alumni Manager Election
for the Incorporated Management Committee of Saint Joseph’s College
Announcement No. 9
Please note the following arrangements and details of voting for the Election.
All eligible voters are in the Final Register of Voters (“FRV”). The FRV listed out the names of Old Boys registered as Voters for the Election and their respective years graduated / supposed to graduate F.5 (HKCEE) or S.6 (HKDSE).
How to vote & When to vote
Each voter can choose either E-Voting or Paper Voting to cast his vote. We recommend voters to cast their votes through E-Voting, in order to reduce the disturbance to school and to enhance the efficiency of administrative works.
(1) Online E-Voting platform
E-Voting period: 28 July 2023 to 4 August 2023 (HKT 9 pm)
On 28 July 2023 morning, every voter will receive an email titled “Vote now: St. Joseph’s College Old Boys’ Association (SJCOBA) Alumni Manager Election for the IMC of St. Joseph’s College” from email@example.com. In that email, you will be provided a unique link to submit vote at the online platform. You can choose only 1 candidate out of 3 candidates or abstain. Please note that the E-Voting link is unique for you only. Deadline of E-Voting is 4 August 2023 at 9pm HKT.
If you could not receive the above-mentioned email for E-Voting, please contact the Alumni Manager Election Sub-Committee by email to firstname.lastname@example.org.
(2) Paper Voting in-person at school
Paper Voting period: 4 August 2023 (HKT 7 pm to 9 pm)
Paper Voting is only available for those voters who have not yet done E-Voting. On 4 August 2023, the registration counter will open at 6:30 pm HKT at the main entrance of 7 Kennedy Road. Upon verification of identity, voter will get a paper ballot to vote. You can choose only 1 candidate out of 3 candidates or abstain. Deadline of Paper Voting is 4 August 2023 at 9pm HKT.
Where to see the candidates’ info
There are 3 candidates competing for 1 Alumni Manager vacancy. The candidates name, photo and statement are shown in the E-Voting platform during the E-voting period and also at the school main entrance during the Paper Voting period.
What happens if I cast e-vote and paper vote in parallel
Once you have casted your vote in E-Voting platform, you will not be given a Paper ballot to vote. Another way round, once you have got a Paper ballot, you will not be able to vote in E-Voting platform.
What is the background of this online voting platform
The online voting platform is hosted by ElectionBuddy (https://electionbuddy.com/). This company has been running e-voting platform for a number of years and ran over 50,000 elections for associations and trade unions (including the SJCOBA ExCom Election held in early 2021).
How will you handle my E-Vote
The voters and e-ballot information are stored securely in the ElectionBuddy facilities and the data are being encrypted at rest and in transit. ElectionBuddy, SJCOBA and its Alumni Manager Election Sub-Committee will not be able to view the voting details (who voted for whom) during E-Voting period. Such arrangement is to be done intentionally in order to protect privacy. In 6 months after the Election, SJCOBA will request ElectionBuddy to delete all the voting records without keeping any backup.
How will you handle my Paper vote
After the closure of Paper Voting period (4 August 2023 at 9 pm HKT), the Alumni Manager Election Sub-Committee will open the voting box, count the total number of valid and invalid Paper ballots, scan all the valid Paper ballots and send to ElectionBuddy for co-ordination. Afterwards, the Alumni Manager Election Sub-Committee will put all the valid and invalid Paper ballots into an envelope and seal the same. The sealed envelope will be handed over to the SJCOBA President for safe keeping at the school. The whole process will be under the supervision of Supervisor Brother Jeffrey.
When to announce election result
The election result will be announced at SJCOBA website and facebook on or before 5 August 2023.
For any enquiries relating to the Election, please email to email@example.com.
SJCOBA Alumni Manager Election Sub-committee
21 July 2023